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Agenda for 14 September 2015 Chadlington Parish Council now available


The agenda for the next Chadlington Parish Council meeting at 7:30pm on Monday 14 September is now available to download here or you can read below



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Notice is hereby given that a meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 14 September 2015 at 7.30pm.

Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 5, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]



  1. Apologies: to receive and approve apologies.
  2. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. Minutes: to approve minutes of the last meeting of the Council on 13 July 2015
  1. Matters arising & action points: speeding; HGV routing through Chadlington; Eversley Close waste materials left; youth facility; pavement parking and flyer.
  1. Public participation – Opportunity for the public to ask questions.
  1. District & County Councillors reports
  2. Communication
    1. Correspondence – See Annex1 for full details
    2. Website – N Lloyd update
  1. Land Issues
    1. Planning applications – 15/02470/HD Barley Hill Cottage Mill End New extension and internal modifications to existing detached house plus new detached garage and detached home studio – application submitted and approved; 15/02677/HHD Hawthorne, Horseshoe Lane Alterations and erection of decking and balcony to outbuilding – application submitted;15/03039/HHD 1 Horseshoe Lane Erection of new wooden garden shed – application submitted; 15/01985/HHD Field Barn, College Farm, Demolition of two dilapidated sheds, replacement of hard standing base and construction of new wooden garden building – application approved.
    2. Allotments – K Heath request to erect (dimensions 10ft x6ft ) shed on Plot 2; Plot 13 availability request from C Lear
    3. Footpaths – CPC policy on reporting issues to landlord/OCC
  1. Finance
    1. Income –Allotment rent 2015/16: K Heath £20.00; C Hanks £20.00; J Greer £20.00
    2. Expenditure approvals requested –
      Standing order (monthly) Clerk’s salary £248.33 for September &October
      C No. 100106  B Hamblin, playground repair materials, £28.67
      C No. 100107 S Silman, grasscutting July, £240
      C No. 100108  F Stocker, A5 printing paper,  £3.50
      C No. 100109 Playsafety Limited, 2015 RoSPA playground inspection, £103.20
      C No. 100110 Kathleen Hannay Will Trust, allotment annual rent £200.00
    3. Annual Return 2014/2015 BDO audit report & inspection arrangements for 2015/2016 accounts
    4. Bank reconciliation approval – Closing balance at 31 July 2015, £14,877.55
    5. Clerk’s hours approval – 1.4-15- 31.8.15, Total hours worked = 143, excess hours=13.
  1. Other Issues
    1. Memorial Hall survey update
    2. RoSPA Inspection report 2015
    3. Resilience funds opportunity
  2. Information Exchange
  1. Date of next meeting to be confirmed as Monday 9 November 2015 at 7:30 pm


…………………………………………………………………………..Fil Stocker, Clerk to Chadlington Parish Council,
7 September 2015

Annex 1

Correspondence details

Oxfordshire County Council

  • Highways Dept: M Timms emails re various reports from Clerk regarding overgrown vegetation by fences and over footpaths, obscuring of Rawlinson Close street sign; updating to say grasscutting schedule is running 2 weeks behind so Chadlington due to be completed by end of July now, plus request for photo of location of ragwort on Bull Hill; advising that Wayne Barker, Drainage Engineer, will be coming to look at sunken grid by Tuers which was reported to him again last week; S Bowen phone calls and emails regarding Clerk request for gully location map and problems emailing pdf of this from software due to size of file & A Fitzgerald Highway Systems manager emails re size of grid map she provided and B Hamblin report on village grids being blocked and needing emptying now not next year; J Wright & S Phillips emails re inquiry from potential resident of Chadlington regarding lots of HGVs coming through village, some of which are Highways Maintenance and wanting to know if this is normal or on diversion route;
  • Cllr R Rose emails re: apologies for inability to attend July CPC meeting and updating Clerk re her request for update on Brook End water level survey and for silt trap to be emptied, stating that OCC Drainage Engineer has met with WODC to discuss options using agricultural land upstream and downstream. Silt traps assessed as not yet full enough to empty but will be cleared in October; response to H Beaumont re HGV’s now using Chadlington & Spelsbury as cut through, especially ABN lorries. He has now raised with ABN as to why change of route from Chipping Norton and they have re-routed vehicles back onto A-roads.
  • Planning Policy Dept email re Mineral & Waste Local Plan consultation from 19 Aug-30 Sept.
  • Social Service Dept L Butler email re invitation to Councillors to attend stakeholder events for future delivery of early intervention services which will be put for public consultation subsequently.
  • Emergency Planning C McKay email re inviting parish councils to bid for funds for resilience items as underspend in Scottish & Southern Electric budget for this issue.
  • Wychwood Project S Williams email to advise that Chadlington circular walk information will not be available until October
  • Consultation re reduction of household waste recycling centres from seven to 3 or 4. Closing date 5 October
  • Leader Invitation to parish and district councils to meet on 21 September to discuss opportunities for better joint working
  • Consultation re Oxfordshire Minerals and Waste Local Plan: Part 1 – Core Strategy. Closing date 30 September 2015

West Oxfordshire District Council

  • Weekly Planning lists
  • Planning Dept: email and hard copy of planning applications for Barley Hill Cottage 15/02470/HD; and Hawthorne, Horseshoe Lane 15/02677/HHD; and 1 Horseshoe Lane 15/03039/HHD; email notification that WODC has submitted its draft Local Plan to the Planning Inspectorate; email re appeal (15/00020/APPEAL) on WODC refusal for planning for Barley Hill Farm 15/00156/FUL
  • Highways Dept L Travers emails: reply to Clerk requesting action taken re partially-obscured Rawlinson Close sign. He will contact homeowner; re Mill End sign replacement request and if WODC or OCC responsibility
  • Licensing Dept re Gambling Act 2005 Policy statement review and consultation running from 20 July to 13 September
  • Publicity Dept re shared services consultation that should have been circulated previously to Parish Councils. Closing date for consultation is 15 September 2015.
  • Planning Dept C Hargreaves email re Community Infrastructure Levy consultation and minor changes made as a consequence and now submitted to Planning Inspector
  • Press Dept re new Community Grants of up to £50,000 for local facilities now open to applications; Chipping Norton lido has been upgraded and eco-friendly technology installed


  • HSBC Bank Statements June & July 2015
  • M Smith email reply re Clerk requesting hyperlinks be a more visible colour on website
  • TWM Traffic signs re July 2015 price list for solar VAS
  • K Heath emails re viewing vacant allotment and request for 10ft x 6ft replacement shed for Plot 2
  • Plantlife email re bee survey and wild flowers for road verges campaign
  • H Beaumont email re new issue of lorries, especially ABN, using Chadlington, Taston & Spelsbury as a shortcut. Seeking CPC, OCC and WODC Councillor support to get such traffic re-routed onto A-roads.
  • ORCC emails: R Mullins reply to Clerk agreeing that late submissions possible for social data research requests CPC might have; Community Planning Workshop report; OCC consultation on subsidised buses and Dial-A-Ride
  • H Hoffman email reporting ragwort growing on Bull Hill verges
  • Thames Valley Environmental Records Centre email Summer 2015 Newsletter
  • OALC J Gosset emails reply to Clerk query re weed control and remit of Clerk, use of minutes or agenda to promote village website calendar; new annual website password, July and August Members Update; notification of new office address
  • ICE Energy email re offer to speak to CPC regarding renewable heating systems
  • N Lloyd emails re updating village website calendar
  • Thames Water email request to publish in Parish Newsletter re private pumping stations
  • BDO letter and return of CPC 2014/2015 annual return, no concerns identified in audit
  • Save The Children email seeking publication in parish magazine re fundraising event at Wychwood Golf Club on 22 October
  • Complete Weed Control email to advise repeat for 1st weed control spray done week of 21 July. Second full spray now due 11 September week
  • Claire Lear emails re Plot 13 looking untended and wondering if it were to be vacant, if she would be able to have tenancy.
  • Rural Services Network emails request to complete online survey, subsequently completed by Clerk
  • Thames Valley Police emails re speed gun sessions in July & September
  • Cotswold Wardens Dave Scott email reply re Chadlington Circular Walk and Wychwood Project publicity information
  • CPRE members magazine and email updates
  • S Silman invoices for grasscutting services
  • Chase Benefice invitation to CPC Councillors for licensing of Rev Marian Needham at St Nicholas’s on Sept 17th
  • Play Safety email with 2015 RoSPA report for Chadlington playground
  • Rotherfield Peppard Parish Council asking all Oxon Parish Clerks for suggestions as to suitable internal auditors
  • Cllr L Leffman emails re request for CPC to convene another waste and recycling meeting for Councils affected by Dean Pit HWRC closure; and acceptance of offer for CPC Clerk to provide her mailing list for previous meeting in Chadlington
  • D & S Bishop letter to thanks CPC for well-maintained playground
  • Savills invoice for annual allotment rent of £200.00 due Kathleen Hannay Will Trust
  • Cottsway Housing Association S Chudry email re Clerk chasing up re failure to get response from Housing Officer regarding second leaving of oily material behind Eversley Close








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