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Job vacancy for Clerk to Chadlington Parish Council



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The position of Clerk to Chadlington Parish Council (CPC) has become available.





The contract is for six hours per week on average, including seven evening meetings per year, after a 13 week probationary period has been completed satisfactorily.


CPC Meetings:

January, March, May, July, September, October (budget only) November from 7.30 to 9.30 pm on the second Monday of each month.


Skills and experience requirements:

  • Responsible Financial Officer and essential ability to manage, monitor and balance financial accounts and prepare records for audit and VAT.
  • Confident user of  Microsoft Excel, Word and Google email and willingness to learn website maintenance (posting articles only, not coding).
  • Well organised and efficient administrator, dealing with correspondence.
  • Good communication and inter-personal skills, including dealing with local residents, plus other councils such as West Oxfordshire District Council and Oxfordshire Count Council.
  • Accurate minute taking of meetings.
  • Reliable and professional in approach to duties and advising Councillors appropriately.



A Chadlington Parish council Windows 10 touchscreen laptop is available.



£9.647 per hour (increasing to £9.743 in April 2017). Appointed on single Spinal Point 19 on National Joint Council for Local Government Services scale,

Salary is reviewed annually on the anniversary of your appointment.



28 hours annual leave entitlement plus pro-rata Public Holiday allowance (9.6 hours).

Training is also available.


For more information

Please email Howard Rowley at howard.rowley@btinternet.com  or call 01608 676356 to discuss the position or to apply.






Clerk to Chadlington Parish Council


Overall Responsibilities

The Clerk to the Chadlington Parish Council will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authority’s Proper Officer.

The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and in particular, to produce all the information required for making effective decisions and to implement constructively all decisions.

The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required.

The Clerk will be the Responsible Financial Officer and responsible for all financial records of the Council and the careful administration of its finances.


Specific Responsibilities

  1. To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  2. As the Responsible Financial Officer, to monitor and balance the Council’s accounts and prepare records for audit purposes and VAT.
  3. To ensure that the Council’s obligations for Risk Assessment are properly met.
  4. To prepare, in consultation with appropriate members, agendas for meetings of the Council and Committees. To attend such meetings and prepare minutes for approval. *Other than where such duties have been delegated to another Officer.
  5. To attend all meetings of the Council and all meetings of its committees and sub-committees.
  6. To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents in a timely and courteous manner, or bring such items to the attention of the Council. To issue correspondence as a result of instructions of the Council.
  7. To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.
  8. To study reports and other data on activities of the Council and on matters bearing on those activities. Where required, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
  1. To draw up both on his/her own initiative, and as a result of suggestions by Councillors, proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
  2. To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
  3. To act as the representative of the Council as required.
  4. To issue notices and prepare agendas and minutes for all Chadlington Parish Council Meetings and the Parish Meeting: to attend the assemblies of the Parish Council and to implement the decisions made at the assemblies that are agreed by the Council.
  5. To prepare, in consultation with the Council, press releases about the activities of, or decisions of, the Council.
  6. To attend training courses or seminars on the work and role of the Clerk as required by the Council.
  7. To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.
  8. To keep councillors advised on appropriate legislation codes/policies and practices including the good councillor guide, the code of conduct, declarations of interest and courses available.
  9. Where appropriate to deduct national insurance and income tax from pay and reclaim Vat on payments.
  10. To administer allotments.
  11. To monitor upkeep of playground
  12. Such other responsibilities as the council may from time to time request.


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