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Chadlington Parish Council Agenda for 09 January 2017 meeting now available

Notice is hereby given that a meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 9 January 2017 at 7.30pm.

Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 5, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]



  1. Apologies: to receive and approve apologies.
  2. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. Minutes: to approve minutes of the last meeting of the Council on 14 November 2016
  4. Matters arising & action points: speed camera data boxes; OCC requiring hedge maintenance of 8 The Stocks overgrown hedge; Eversley Close and hedge boundary ownership;
  5. Public participation – Opportunity for the public to ask questions.


  1. District & County Councillors reports
  2. Communication
    1. Correspondence – See Annex 1 for full details
    2. Website – M Smith & N Lloyd update
  1. Land Issues
    1. Planning applications – Applications made: 16/04004/FUL The Gables, West End, Conversion of outbuilding to one dwelling with associated works. To include provision for parking for shop customers, 16/04146/FUL Galleypot Farm Bungalow, Old London Rd., demolition of existing dwelling and the erection of one replacement dwelling and car port.

Applications approved: 16/03514/HHD 8 Orchard Cottages, Chipping Norton Rd., widening of vehicle access.

  1. Allotments – Eversley Close hedge maintenance and padlocked gate.

Request to erect a shed on an allotment –what is maximum size?

  1. Finance
    1. Income – None
    2. Expenditure approvals requested –
      Standing order (monthly) Clerk’s salary £250.82 for January and February 2017

C No. 100151  M Smith, contribution to website running costs, £120.00,

C No. 100152 Zurich Insurance £597.44,

C No. 100153 CPRE, £36.00 subscription,

C No. 100154 G Hill Clerk’s Expenses Norton Antivirus £29.99

  1. Bank reconciliation as at 30 November 2016: Opening balance 1 April 2016, £16,280.00; income to 30 November 2016, £10,227.00; expenditure to 30 November 2016, £5,980.00. Closing balance £20,527.00.
  2. Bank statement verification
  3. Clerk’s hours approval – Dec – 28 hours
  4. Risk Review & Asset Register annual review report for 2016 – H Rowley
  5. Playground – S Silman new playbark quotation

Consideration of requests for donations or membership – Citizens Advice Bureau West Oxfordshire donation; Volunteer Link-Up donation; CPRE subscription £36.00


  1. Other Issues
    1. Memorial Hall update – Liz Woolcock
    2. Freedom of Information review – Tony Allan
    3. Pensions Regulator- Clerk


  1. Information Exchange


  1. Date of next meeting to be confirmed as Monday 13 March 2017 at 7:30 pm

…………………………………………………………………………..Gill Hill, Clerk to Chadlington Parish Council,

All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.


If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.


Annex 1


Correspondence details


Oxfordshire County Council

  • Wychwood Project email advising Clerk that CPC will now receive regular updates on the project.
  • A Tremlett email regarding article in the Parish Magazine about hedges and responsibilities of OCC and home owners.
  • OCC-Highways Speed Camera results which weredifficult tounderstand and needed to know where to send the invoice.


West Oxfordshire District Council

  • Planning Dept emails: C Hargraves email re draft Local Plan consultation
  • M Downton email thanking Clerk for copy of updated CPC Emergency Plan
  • Press Dept emails re: Local Plan consultation from 11 Nov- 23 December
  • Local Charities Day – West Oxfordshire charities being invited to boost their profile and bank balances by signing up to a government initiative. Charities are encouraged to register for fundraising opportunities in a bid to gain more public backing.  This was forwarded on to Diane Bunney who thelocal Good Neighbours scheme.



  • G Hill emails re: querying CPC meeting schedule as posted on website; OALC minute taking training for Clerks and it clashing with a previous appointment; preferred phone numbers for public use when new Clerk to CPC
  • Treetech Ben Southall email of quote for removal of playground tree. Clerk has advised quote is for the wrong tree
  • CPRE email re national update; Autumn newsletter; request for subscription renewal from 21 Jan 2017
  • K Mitchell email monthly playground inspection reports
  • Playsafety T Cheshire email advising of new office address after Clerk had posted off cheque
  • J Turner email expressing interest in applying for the position of Clerk
  • SSE H Vass emails offering to drop off leaflets on support when there are power cuts for vulnerable residents to be distributed to D Bunney and through Good Neighbours scheme
  • Treetech B Southall email re misunderstanding about tree species felling to quote for and suggesting a site drawing may help eliminate potential confusion in any future tree maintenance requirements
  • Complete Weed Control W Pryse email to acknowledge Clerk moving on and new Clerk starting in December, and to thank her for her work with him over the last few years, saying it’s always a pleasure to work in such a beautiful village as Chadlington.
  • N Lloyd email asking for some information about Gill Hilll as new CPC Clerk to go on the village website
  • Zurich Insurance with new quote for PC renewal for 2017-18 £597.44
  • HSBC Bank Statement for November 2016 approval
  • Letter from HSBC advising that change of address for statements cannot be made unless it is signed in accordance with signing instructions
  • Memorial Hall filing cabinet lock combination
  • OALC Year End Accounts – courses available
  • Memorial Hall development situation and financial situation
  • BT Payphone= Further consultation running until 5pm on 9 January 2017
  • Chadlington Parish Council article for the next issue of the Parish Magazine.
  • Thank you from the Chairman to Keith Mitchell for his excellent work with the playground which was invaluable and very much appreciated.

Permanent link to this article: http://www.chadlington.com/archives/27536