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Chadlington Parish Council Agenda 13 March 2017 now available

Notice is hereby given that a meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 13 March 2017 at 7.30pm.


Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 5, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]



  1. Apologies: to receive and approve apologies.
  2. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. Minutes: to approve minutes of the last meeting of the Council on 09 January 2017
  4. Matters arising & action points: speed camera data boxes; Eversley Close and hedge boundary ownership; SSE and corroded cables report.


  1. Public participation – Opportunity for the public to ask questions.


  1. District & County Councillors reports


  1. Speeding Data Boxes – update (M Phillips)
  2. Communication
    1. Correspondence – See Annex 1 for full details
    2. Website – M Smith & N Lloyd update


  1. Land Issues
    1. Planning applications – Applications made:

17/00569/FUL Barley Hill Farm, Chipping Norton Road, Chadlington, Demolition of agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling.

Applications approved:

16/04004/FUL The Gables, West End, Conversion of outbuilding to one dwelling and construction of dwelling with associated works. To include provision of parking spaces for shop customers.

15/03734/FUL  Bull Hill Bungalow, Bull Hill Discharge of conditions 7, 8, 9, 10, 11 and 12

  1. Allotments – Eversley Close hedge maintenance and padlocked gate.
  1. Finance
    1. Income – None
    2. Expenditure approvals requested –
      Standing order (monthly) Clerk’s salary £250.82 for March and April 2017

C No. 100155 OCC for speed surveys x three

C No. 100156 OALC annual subscription

C No. 100157 Chris Notman Tree Surgery – take down poplar in playground

  1. To approve quotation from Complete Weed Control for 2 treatments £600.00
  2. To approve quotation from Stuart Silman for play-bark – £160 (2 bags @ £80 each) plus collection and time.
  3. Bank reconciliation as at 28 February 2017: Opening balance 1 April 2016: £16,280.00: income to 28 February 2017: £10,227.00: expenditure to 28 February 2017: £8,745.57 Closing balance £18,991.11.
  4. Bank statement verification
  5. HSBC account opened for Chadlington Parish Council (Village Hall Project)
  6. Clerk’s hours approval – Jan – Feb: 54 hours
  7. Risk Review & Asset Register annual review report for 2016 – H Rowley
  8. Contract of Employment for Clerk
  9. VAT


  1. Other Issues
    1. Memorial Hall update – Liz Woolcock
    2. Freedom of Information review
    3. Pensions Regulator-
    4. Clerk Gill’s vacation


  1. Information Exchange



  1. Date of next meeting to be confirmed as Monday 08 May 2017 at 7:30 pm






…………………………………………………………………………..Gill Hill, Clerk to Chadlington Parish Council,

6 March 2017

















All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.






If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.


Annex 1


Correspondence details



Oxfordshire County Council


  • Drains & Road Repairs in Chadlington Fix My Street
  • One Oxfordshire
  • Better Oxfordshire
  • Oxfordshire’s Health & Care Services – The Big Consultation.



West Oxfordshire District Council

  • Community Infrastructure Levy (CIL) Revised Draft Charging Schedule




  • K Mitchell email monthly playground inspection reports
  • HSBC Bank Statement for December 2016 and January 2017 approval
  • HSBC cheque book and paying in book for new account Chadlington Parish Council (Village Hall Project)
  • The Pension Regulator
  • Chadlington Parish Council article for the next issue of the Parish Magazine.
  • Trees- a new contractor Stockwell-Davies
  • Bowls Club – Sat 18th Feb during the evening, three steel rods with bird scarers were removed from the green. Two scarers found up green lane, one burst and one had been set on fire. Two steel rods are still missing. Also stones have been thrown onto the green over the last few days.
    From Ron Arthur

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