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13 March 2017 Chadlington Parish Council Draft Minutes

Draft Minutes of Chadlington Parish Council Meeting in Chadlington Memorial Hall on Monday 13 March 2017 (Start 7.30pm, Finish 9.10pm).



Councillors Howard Rowley (Chair), Tony Allan (Vice-Chair), Zoe Townsend, Brian Hamblin, Liz Woolcock, Gill Hill (Clerk).  Cllr Neil Owen and one member of the public was also in attendance.



25        Cllr Rodney Rose


Declaration of Interests

26        No interests in items on the agenda were declared


Previous Minutes

27       The minutes of the previous meeting on 09 January 2017 were approved and signed.

Approved and signed

Matters Arising

28,1        Eversley Close and hedge around car park.  Need to establish whether Cottsway or OCC own

the hedge.                                                                            Action: Clerk to handle

28.2        SSE situation at The Stocks resolved.


Public Participation

29           There was none.


District  Councillor Report

30           The Devolution/Unitary situation still not resolved.  Payment for Green Waste Bins commences on  01 April 2017. The overhanging bush at North House, Horseshoe Lane is the responsibility of OCC.


Speeding Data Boxes

31           Mr Kirkwood from OCC to be invited to the next meeting to advise on what he believes is the best way to curb the speeding in Chadlington. Costs of mobile and other traffic signs to be researched.                                                                             Action: Clerk to handle


Memorial Hall Project

32           The village meeting held at the Memorial Hall to discuss future plans was a huge success. There was a good cross section of residents filling the hall for three hours from 2pm to 5pm.  The team had visited several halls in the area and gained information on finances and funding and are very keen to recruit people to assist with the project.  A bank account to handle the finances has been set up by the Parish Council.



33.1        The steps opposite CQF need attention.

33.2        Website: Nicky took the opportunity of discussing the website whilst attending the Memorial

Hall Project meeting and reported only two people were not interested. Thanks were offered to Neil Eaton for organising the event.


Land Issues

34           9.a   Planning applications – Applications made: 17/00569/FUL Barley Hill Farm, Chipping Norton Road, Chadlington, Demolition of agricultural building to allow for the conversion and subterranean extension of agricultural buildings to form one dwelling. Plans had not been viewed by all Councillors and a decision was deferred.

Applications approved: 16/04004/FUL The Gables, West End, Conversion of outbuilding to one dwelling and construction of dwelling with associated works. To include provision of parking spaces for shop customers.

15/03734/FUL  Bull Hill Bungalow, Bull Hill.  Discharge of conditions 7, 8, 9, 10, 11 and 12



35.1        Income – none

35.2        Expenditure approvals requested:

Standing order (monthly) Clerk’s salary £250.82 for March & April 2017

C No. 100155 £360.00         OCC for speed surveys x three

C No. 100156 £173.68         OALC annual subscription

C No. 100157 £696.00         Chris Notman Tree Surgery – take down poplar in playground

C No. 100158 £365.00         Stuart Silman for playbark

All approved and cheques signed

35,3        Quotation from Complete Weed Control for 2 treatments £600.00


  • Bank reconciliation as at 28 February 2017: Opening balance 1 April 2016: £16,280.00; income

to 28 February 2017: £10,227.00; expenditure to 28 February 2017: £8,745.57 Closing balance £18,991.11.                                                                          Approved and signed

  • Bank statement verified by H Rowley
  • HSBC account opened for Chadlington Parish Council (Village Hall Project)
  • Clerk’s hours approval – Mar – Apr: 54 hours
  • Risk Review & Asset Register annual review report for 2016 completed by H Rowley
  • Contract of Employment for Clerk Approved and signed
  • VAT to be completed by next meeting Action: Clerk


Other Issues

  • Freedom of Information Act information is on the website
  • Clerk will be on vacation from 27 March until 18 April
  • A suggestion for a no parking sign on the bend on Mill Lane was rejected as Chadlington has no parking restrictions.
  • Liz Woolcock announced that she would be retiring from the Parish Council in May after 40 yearsof service. She will be greatly missed as she was a tremendous asset to the Parish Council.


Information Exchange

23          M Phillips commented on the lack of response from Thames Water when he needed them.

24          T Allan suggested that with the development going on at Curdle Hill a careful eye should be

kept on the footpath that runs through the property.  Action Clerk to write to OCC to make sure

that the footpath would not be compromised.


Date of next meeting to be held on Monday 08 May 2017 at 7:30 pm. This will also include the

Annual Parish Meeting.




…………………………………………………………………………..Gill Hill, Clerk to Chadlington Parish Council,

08 May 2017




All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.






If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.


Annex 1


Correspondence details


Oxfordshire County Council

  • Wychwood Project email advising Clerk that CPC will now receive regular updates on the project.
  • A Tremlett email regarding article in the Parish Magazine about hedges and responsibilities of OCC and home owners.
  • OCC-Highways Speed Camera results which were difficult to understand and needed to know where to send the invoice.


West Oxfordshire District Council

  • Planning Dept emails: C Hargraves email re draft Local Plan consultation
  • M Downton email thanking Clerk for copy of updated CPC Emergency Plan
  • Press Dept emails re: Local Plan consultation from 11 Nov- 23 December
  • Local Charities Day – West Oxfordshire charities being invited to boost their profile and bank balances by signing up to a government initiative. Charities are encouraged to register for fundraising opportunities in a bid to gain more public backing.  This was forwarded on to Diane Bunney who the local Good Neighbours scheme.



  • G Hill emails re: querying CPC meeting schedule as posted on website; OALC minute taking training for Clerks and it clashing with a previous appointment; preferred phone numbers for public use when new Clerk to CPC
  • Treetech Ben Southall email of quote for removal of playground tree. Clerk has advised quote is for the wrong tree
  • CPRE email re national update; Autumn newsletter; request for subscription renewal from 21 Jan 2017
  • K Mitchell email monthly playground inspection reports
  • Playsafety T Cheshire email advising of new office address after Clerk had posted off cheque
  • J Turner email expressing interest in applying for the position of Clerk
  • SSE H Vass emails offering to drop off leaflets on support when there are power cuts for vulnerable residents to be distributed to D Bunney and through Good Neighbours scheme
  • Treetech B Southall email re misunderstanding about tree species felling to quote for and suggesting a site drawing may help eliminate potential confusion in any future tree maintenance requirements
  • Complete Weed Control W Pryse email to acknowledge Clerk moving on and new Clerk starting in December, and to thank her for her work with him over the last few years, saying it’s always a pleasure to work in such a beautiful village as Chadlington.
  • N Lloyd email asking for some information about Gill Hilll as new CPC Clerk to go on the village website
  • Zurich Insurance with new quote for PC renewal for 2017-18 £597.44
  • HSBC Bank Statement for November 2016 approval
  • Letter from HSBC advising that change of address for statements cannot be made unless it is signed in accordance with signing instructions
  • Memorial Hall filing cabinet lock combination
  • OALC Year End Accounts – courses available
  • Memorial Hall development situation and financial situation
  • BT Payphone= Further consultation running until 5pm on 9 January 2017
  • Chadlington Parish Council article for the next issue of the Parish Magazine.
  • Thank you from the Chairman to Keith Mitchell for his excellent work with the playground which was invaluable and very much appreciated.


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