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Annual Parish Meeting draft Minutes


DRAFT Minutes of the Annual Parish Council Meeting of Chadlington Parish Council held at the Memorial Hall, Chadlington on Monday 08 May 2017 at 7.30pm.(Start 8.15pm, Finish 10.17pm)



Councillors Howard Rowley (Chair), Brian Hamblin, Monty Phillips, Liz Woolcock & Gill Hill (Clerk).  Cllr Neil Owen and six members of the public plus 2 police officers were also in attendance.


  1. Apologies received from Cllrs Tony Allan, Zoe Townsend and Rodney Rose

Election of Chair

  1. Cllr Howard Rowley was elected as Chair, proposed by Liz Woolcock and seconded by Monty Phillips.
  2. Cllr Tony Allan was elected as Vice Chair, proposed by Howard Rowley and seconded by Monty Phillips.

At this point a presentation was made to Liz Woolcock who had announced she was  retiring from the Parish Council after 40 years of service. Liz will be a great loss to the Parish Council with all her years of experience. Liz thanked everybody and said how much she had enjoyed her time on the Parish Council.


  1. Diplock Charity

Liz Woolcock would continue to represent the Parish Council, proposed by Howard Rowley and seconded by Monty Phillips.

  1. Memorial Hall Representative- Deferred until next meeting.

Declarations of Interest

  1. Councillors were reminded of the need to update their register of interests.
  2. There were no declarations of pecuniary or other interests in items on the agenda.


  1. The minutes of the last meeting of the Council held on 13 March 2017 were approved and signed.


Speeding Data Boxes

  1. 50. At this point item 10 Speeding Project was brought forward. As a result of a meeting earlier in the day with Tony Kirkwood of OCC and Howard Rowley and Monty Phillips, two police officers Rob Webb and his colleague who had been assisting with the speeding survey that had been operating in Chadlington attended the meeting to provide some useful information on how to prevent speeding vehicles in Chadlington.  Speeds had been checked on traffic entering and departing from Chadlington. The average percentage of excess speeding was 40% on the Chipping Norton Road, 23% on Bull Hill and 47% at East End.  Rob Webb was satisfied that there was an issue in Chadlington and recommended that a Community Speed Watch team could be recruited.  This has been very successful in the Wychwoods.  Other options to prevent speeding such as permanent traffic calming devices prove to be very expensive or a police presence is effective but there is a shortage of police to cover this

ACTION – Devise strategy to address this issue.

Matters arising & action points

  1. The footpath steps opposite Slatters Butcher’s need attention with overgrown hedges.

ACTION – Clerk to advise Dan Weeks at OCC

  1. Ownership of the hedge at Eversley Close. ACTION – Clerk to investigate.
  2. Parking at Harveys Corner- vehicles parking outside the Cafe de la Post obstruct the view for pedestrians and traffic. From Bull Hill there is no vision through many parked cars.

ACTION – Clerk to contact OCC for possibility of white lines.

Public Participation

  1. A group of residents from Sarsden Close attended the meeting in order to ensure that the Parish Council was aware of their strong objections to the Planning Application submitted to build houses on land at The Gables. The following comments were sent to WODC Planning:’ At the Chadlington Parish Council Meeting held on 8 May 2017 nearly all residents of Sarsden Close attended in order to give their views on the above mentioned planning application.  They were all very concerned about the following:

(i) The new building will be on a green field site known as The Paddock.

(ii) The impact of increased traffic on to Harveys Corner where currently parked cars create a blind spot for traffic coming from all directions i.e. Chapel Road, Horseshoe Lane, Bull’s Hill and Chipping Norton Road.

(iii) The Paddock has a lot of wildlife which would be disrupted.’

District & County Councillors reports

These were reported in the Annual Parish Meeting

Council Tax Increase

  1. The Parish Council applied for the maximum allowance to cover possible future costs which might be needed for the Village Hall Project, plus the upkeep of the playground and traffic calming.

Village Hall Project

  1. Feedback from the promotional event was to be presented to the Steering Group of which the Parish Council is a participant. This is to ensure the needs of the community are met. The next meeting will be held on 15 May.


  1. The Rospa inspection is due to take place sometime in July.


  1. Drains and road repairs can be reported to Fix My Street.The badger’s set problem in Horseshoe Lane and drains in West End to be reported again.
  2. Nicky Lloyd asked if the Chadlington website could be promoted amongst the residents. Nicky has designed a poster. She needs more input.
  3. People should be encouraged to join up to the Thames Valley Neighbourhood Alert email system by going to www.neighbourhoodalert.co.uk.
  4. Nicky was offered a place to attend the OALC Social Media Training for local councils. She thanked the Parish Council for the offer but thought it was not appropriate for Her.

Land Issues

  1. Planning applications – Applications made:

17/01079/OUT The Gables, West End Outline planning application for the construction of three dwellings with access to be approved and all matters reserved.  Concerns of residents to be made to WODC Planning.

  1. 17/00569/FUL Barley Hill Farm, Chipping Norton Road, Chadlington, Demolition of

agricultural building to allow for the conversion and subterranean extension of

agricultural buildings to form one dwelling.  There was no objection or concern to this


Applications approved:

  1. 14/0291/P/FP 1 Harveys Corner Discharge of conditions 4 and 6 of planning permission.


  1. OCC Planning application MW.0031/17 by Great Tew Farms Partnership. The Estate

Office, Great Tew, Chipping Norton, OX7 4AH for planning permission for the variation of

condition 3 and removal of conditions 25 and 27 of Planning Permission

16/01684/CM(MW.9971/16 to allow the continued annual export of 72,000 tonnes of

crushed stone until 31st December 2020 at Castle Barn Quarry, Fairgreen Farm, Sarsden,

Chipping Norton.  Noted.

  1. Grape hyacinths and grass cutting at The Stocks. Concern had been raised as the grass

had been cut during the growing season of these rare wild flowers. Mowing to be avoided

in April and May.                                         ACTION – Clerk to contact WODC.


  1. Income – None
  2. Expenditure approvals requested –
    Standing order (monthly) Clerk’s salary £250.82 for May and June 2017

69.1      C No 100150 Siobhan Mansel-Pleydell Event expenses VH Project

C No 100160 Chris Notman £348.00  Grinding stump in Playground

C No 100161Stuart Silman £240 Cut grass play area and village hall 21/3 & 18/4

C No 100162 OCC £360 Replacement chq for chq 100155not rcvd

69.2      Approval of annual bank reconciliation 2016/2017 as at 31  March  2017: Opening

balance 1 April 2016: £16,280.00; income to 31 March 2017: £10,227.00; expenditure

to 31 March 2017: £1847.50. Closing balance £18,201.61

69.3      Monthly bank statement verification

69.4      HSBC Village Hall Project Account as at 08 April 2017: Opening balance 13 February

2017: £0.00; income to 08 April 2017: £842.00; expenditure to 31 March 2017 £0.00

Closing balance £842.00

  • VAT claim to be submitted.

69.6      Clerk’s hours approval  Mar – Apr:

New Councillor

  1. Position to be advertised.


  1. Date of next meeting to be confirmed as Monday 10 July 2017 at 7:30 pm




……………………………………………………………..Gill Hill, Clerk to Chadlington Parish Council, 8 May 2017




All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.


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