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Parish Council Meeting Agenda 10th July 2017

 


Notice is hereby given that the Parish Council Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 10 July 2017 at 7.30pm.

 

Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 7, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]

Agenda

                                                                             

  1. Apologies: to receive and approve apologies.
  2. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. Minutes: to approve minutes of the last meeting of the Council on 08 May 2017
  4. Matters arising & action points: Eversley Close and hedge boundary ownership; parking at Harveys Corner. Overgrown hedges in village.

 

  1. Public participation – Opportunity for the public to ask questions.

 

  1. District & County Councillors Reports

 

  1. New Councillor to be adopted

 

  1. Speeding Project – Community Speed Watch Team update Monty Phillips

 

  1. Village Memorial Hall Project Report update Howard Rowley

 

  1. Playground

RoSPA Inspection

  1. Allotments
    1. Allotments 1 & 2

 

  1. Land Issues
    1. Planning applications – Applications made:

17/01405/HHD Pear Tree Cottage, Green End.. Erection of a single storey rear extension with glazed link to existing dwelling.

17/01818/FUL Blaythorne Farm House, Cross’s Lane. Construction of micro-brewery building and associated hard standings.

  1. Applications approved:.

OCC Planning application MW.0031/17 by Great Tew Farms Partnership The Estate Office,Great Tew, Chipping Norton, OX7 4AH for planning permission for the variation of condition 3 and removal of conditions 25 and 27 of Planning Permission 16/01684/CM(MW.9971/16)to allow the continued annual export of 72,000 tonnes of crushed stone until 31st December 2020 at Castle Barn Quarry, Fairgreen Farm, Sarsden, Chipping Norton.  Approved

  1. Applications refused:

17/01079/OUT The Gables, West End  Outline planning application for the construction of three dwellings with access to be approved and all matters reserved. Refused

 

  1. Finance
    1. Income – Precept £7,606.50
    2. Expenditure approvals requested –
      Standing order (monthly) Clerk’s salary £250.82 for July and August 2017
    3. C No 100163 Stuart Silman £210.00 Cut grass play area 4 & 5/5/17 & VH 31/5/17

C No 100164 Stuart Silman £180.00 Cut & strim grass at play area 10 & 20/6/17

C No 100165 Prysebros Limited £300.00 Spray all kerbs & backwall lines within village

C No 100166 Community First Oxfordshire £55.00 Annual subscription

Village Memorial Hall Project Account

C No 100001 Chadlington Parish Council £111.99 reimbursement for Event expenses

C No 100002 Claire Bradshaw £20.00  Expenses for Event in March

  1. Approval of Year End Accounts 2016-17
  2. Approval of monthly bank reconciliation 2017/2018 Opening balance 01 April 2017 £17,505.61; income to 31 May 2017: £7,606.50; expenditure to 31 May 2017 £2,306.63. Closing Balance £22,805.48
  3. Monthly bank statement verifications
  4. HSBC Village Hall Project Account as at 08 Jun 2017: Opening balance 31 Mar 2017: £842.00; income to 08 Jun 2017: £0.00; expenditure to 31 March 2017 £0.00 Closing balance £842.00
  5. VAT
  6. Clerk’s hours approval – May -June:

 

  1. Items omitted from previous meeting
    1. Approval of annual bank reconciliation 2016/2017 as at 31 March 2017: Opening balance 1 April 2016: £16,280.00; income to 31 March 2017: £10,227.00; expenditure to 31 March 2017: £9001.39. Closing balance £17,505.61
    2. Monthly bank statement verification
    3. HSBC Memorial Hall Project Account as at 08 April 2017: Opening balance 13 February 2017: £0.00; income to 08 April 2017: £842.00; expenditure to 31 March 2017 £0.00 Closing balance £842.00
    4. VAT
    5. Clerk’s hours approval – Mar – Apr:

 

  1. Review of Council Business for 2017/2018
    1. Review of Standing Orders
    2. Review of Financial Regulations
    3. Review of Risk Assessment & Asset Register-done in January 2017
    4. Review and confirmation of insurance cover arrangements
    5. Review of the Council’s memberships of other bodies
    6. Review of allotment rent charges, currently £23 for a full plot & £14 for half plot annually, agreed in Nov 2015 to take place in Sep 2016
    7. Review of Council’s contractors for grass cutting and weed control
    8. Review of internal auditor arrangements for 2016/2017 accounts
    9. Review of annual maintenance cycle schedule
    10. Review of running Chadlington hours and costs schedule

 

  1. Correspondence
  2. Other Issues
  3. Information Exchange

 

  1. Date of next meeting to be confirmed as Monday 11 September 2017 at 7:30 pm

 

 

 

……………………………………………………………..Gill Hill, Clerk to Chadlington Parish Council, 8 May 2017

 

 

 

All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.

VILLAGE DIARY

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