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Chadlington Parish Council Meeting AGENDA Monday 11 September at 7.30pm

Notice is hereby given that the Parish Council Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 11 September 2017 at 7.30pm.


Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 7, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]



  1. Apologies: to receive apologies.
  2. Co-option of New Councillor
  3. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  4. Minutes: to approve minutes of the last meeting of the Council on 10 July 2017
  5. Matters arising & action points


  1. District & County Councillors Reports


  1. Public participation – Opportunity for the public to ask questions.


  1. OCC/Highways
    1. Speeding Project – Community Speed Watch Team update Monty Phillips
    2. Harvey’s Corner – White Lines at Cafe de la Post


  1. OCC/ Chargeable Waste at Tip


  1. Memorial Hall Project Report update Howard Rowley
    1. Project Funding
    2. Feasibility Study
    3. New/replacement tables
    4. Grants Available


  1. Playground

RoSPA Inspection Report

  1. Updated Annual Maintenance Schedule:  Brian Hamblin
  2. Allotments
    1. Allotments 1 & 2


  1. Planning
    1. Planning applications – Applications made:

17/02362/FUL Galleypot Farm Bungalow, Old London Road.Modification of planning consent 16/04146/FUL to allow addition of porch and enclosure of car port to form garage



  1. Applications approved:

17/01968/HHD. BartersHill Farmhouse, East End. Conversion of carport to habitable room & replace part of wall with wooden panel. Approved

  1. Applications refused:


  1. Neighbourhood Plan


  1. Finance
    1. Income: £1226.76 VAT Refund
    2. Expenditure approvals requested –
      Standing order (monthly) Clerk’s salary £250.82 for September and October 2017

C No 100168 Stuart Silman £240 Cut grass play area & VH 4/7/17; play area 24/7/17 & VH 1/817

C No 100168 Stuart Silman £120 Cut grass at play area 16/8/17 & VH 24/8/17

C No 100169 Playsafety Ltd (RoSPA Inspection)  £113.40 11/9/17

C No 100170 Chadlington Memorial Hall £120.00 Room Hire 2017

  1. Approval of monthly bank reconciliation 2017/2018 Opening balance 01 April 2017 £17,505.61; income to 31 July 2017: £8,833.26; expenditure to 31 July 2017 £2,908.27. Closing Balance £23,430.60
  2. Monthly bank statement verifications
  3. Village Hall Project Account as at 31 July 2017: Opening balance 01 April 2017: £842.00; income to 31 Jul 2017: £0.00; expenditure to 31 July 2017 £20.00 Closing balance £822.00
  4. Clerk’s hours approval: Dates July-August


  1. Correspondence
    1. Request from Guideposts to make a donation to help support the most disadvantaged people living in the local community.  Guidepost is established in Witney and proides support and services for children, young people and adults with disabilities and additional needs; people with or recovering from mental health problems; peoplewith dementia; and the carers of all these groups.
    2. Request for support for Victims of Abuse


  1. Other Issues


  1. Information Exchange/AOB


  1. Date of next meeting to be confirmed as Monday 13 November 2017 at 7:30 pm

There will be a Budget Meeting to be held 6 – 7pm on Monday 9 October at the Memorial Hall.






…………………………………………….Gill Hill, Clerk to Chadlington Parish Council, 4 Sept 2017




All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.


If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

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