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Chadlington Parish Council Meeting Monday 12 March 2018 Agenda

Notice is hereby given that the Parish Council Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 12 March 2018 at 7.30pm.


Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 7, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]



  1. Apologies: to receive apologies.
  2. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. Minutes: to approve minutes of the last meeting of the Council on 8 January 2018.
  4. Matters arising & action points
  5. District & County Councillors Reports
  6. Public participation – Opportunity for the public to ask questions.
  7. Local Plan Further Consultation from Thursday 22 February to Monday 9 April
  8. Public Footpaths- Update
  9. OCC & Definitive Map – Adrian Tremlett
  10. To appoint Cotswold Wardens to mend steps opposite Slatters
  11. OCC Highways
    1. Speeding Project – Update
    2. Parking on pavement
  12. Severe Weather- Report from Cllr Howard Rowley
  13. Memorial Hall – Update from Cllr Zoe Townsend
  14. Playground – Update – Cllr Brian Hamblin
  15. To appoint a Parish Transport Representative
  16. GDPR New Legislation in Data Protection
  17. Community Housing
  18. Council Governance – to approve the following are in order

Risk Assessment; Asset Register;                                                                                              Bank Reconciliation                                                                                                                                 Bank Statements                                                                                                                            Income & Expenditure                                                                                                                  Cashbook regularly maintained                                                                                                      Cheques with 2 signatures, cheque book stubs initialled and invoices initialled                             VAT claimed on a regular basis

Council Meeting Minutes signed                                                                                     Budgetary Controls made                                                                                                               Year End Procedures prepared on a correct accounting basis                                                 Standing Orders formerly adopted.

  1. Planning

Applications received:                                                                                                18/00430/HHD  Installation of two roof lights (Retrospective)  3 Manor Court.                  18/00156/HHD  Erection of single storey rear extension to replace existing conservatory. Alterations to include changes to fenestration and enclosure of front entrance porch. Fairfield, Brook End.    Application Withdrawn:                                                                                            17/03346/FUL  Erection of dwelling with self contained annex.  Tite Inn, Mill End                        Applications Approved:                                                                                                         17/03980/HHD  Two storey extension joining the existing house and garage.  Orchard House, Church Road

17/03174/FUL  Erection of self contained ancillary accommodation.  Foxglove Farm, Chipping Norton Road.

  1.  Finance                                                                                                                                 Clerk’s hours approval January – February 2018                                                                 b.     Income : £14.74                                                                                                             c.  Expenditure approvals requested:                                                                                      Standing Order (monthly) Clerk’s salary 250.82 for March and April 2018

C No 100184  Church Buying Group  Tables for Memorial Hall  £1943.19

C No 100185  CPRE Annual Subscription   £36.00

C No 100186  OALC Annual Subscription   £174.64

d.  Approval of monthly bank reconciliation 2017/2018 Opening balance 01 April 2017 £17,505.61; income to 28 February 2018 £16,921.49; expenditure to 28 February 2018 £14,568.16. Closing Balance £19,858.94                                                                                 e.  Monthly bank statement verification                                                                                 f.  Quotation from Complete Weed Control £624.00 for 2 treatments in year.

  1. Clerk’s Holiday Contingency Plans                                                                                                      
  2. Correspondence

Local Airspace Development Consultation

Citizens Advice – thank you letter for £50 donation


  1. Other Issues


  1. Information Exchange/AOB


  1. Date of next meeting to be confirmed as Monday 14 May 2018 at 7:30 pm






………………………………………….Gill Hill, Clerk to Chadlington Parish Council 7 March 2018




All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.


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