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Chadlington Parish Council AGM Agenda 14 May 2018

Notice is hereby given that the Annual General Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 14 May 2018 at 7.30pm followed by the Annual Parish Meeting.


Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 6, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]

Annual General Meeting Agenda


  1. Election of Chair and Vice Chair
  2. Apologies: to receive and approve apologies.
  3. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  4. Minutes: to approve minutes of the last meeting of the Council on 12 March 2018
  5. Matters arising & action points: Parking on pavement notices; use of telephone kiosk


  1. Public participation – Opportunity for the public to ask questions.


  1. Resignation of Cllr Brian Hamblin


  1. Planning Applications
    1. Planning applications from WODC

Applications made: None

Applications approved:

18/00430/HHD 3 Manor Court Installation of 2 roof lights (retrospective)

18/00156/HHD Fairfield Brook End Erection of single storey rear extension to replace existing conservatory. Alterations to include changes to fenestration and enclosure of front entrance porch

Applications refused

17/01079/OUT The Gables, West End Outline planning application for the construction of three dwellings with access to be approved and all matters reserved. An Appeal has been lodged.

  1. OCC Planning application MW.0027/18 by Johnston Quarry Group, Johnston Quarry Estates Office, Quarry Farm, Banbury Road, Great Tew, Chipping Norton OX7 4BT for planning permission for the variation of condition 26 and removal of conditions 27, 28 and 29 of planning permission 17/01172/CM (OCC reference: MW.0031/17) to enable transportation of large stone block by HGV at Castle Barn Quarry, Fairgreen Farm, Sarsden, Chipping Norton.
  2. OCC Planning application MW.0029/18 by Johnston Quarry Group, Johnston Quarry Estates Office, Quarry Farm, Banbury Road, Great Tew, Chipping Norton OX7 4BT for planning permission. Revised quarry access arrangements from the local highway at Castle Barn Quarry, Fairgreen Farm, Sarsden, Chipping Norton.





  1. Finance
    1. Income – £8494 Current Account & £1294.26 VH Account
    2. Expenditure approvals requested –
      Standing order (monthly) Clerk’s salary £250.82 for May and June 2017
    3. C No 100187 Mike Smith Website & Domain Name £120.00

C No100188 Community First Oxfordshire annual sub  £55.00

  1. Approval of monthly bank reconciliation 2018/2019 as at 30 April 2018: Opening balance 01 April 2018: £18,201.61.00; income to 30 April 2018: £8494.50; expenditure to 30 April 2018: £TBA. Closing balance £TBA
  2. Monthly bank statement verification
  3. HSBC Village Hall Project Account as at 08 April 2018: Opening balance: £1554.01; income to 08 April 2018: £844.00; expenditure to 08 April 2018 £0.00 Closing balance £1554.01
  4. To approve year end accounts
  5. Clerk’s hours approval – May – June:


  1. Correspondence


  1. Other Issues


  1. Information Exchange


  1. Date of next meeting to be confirmed as Monday 09 July 2018 at 7:30 pm




……………………………………………………………..Gill Hill, Clerk to Chadlington Parish Council, 8 May 2018




All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.


If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.Annex 1





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