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Chadlington Parish Council Meeting Agenda Monday 9 July 2018

Notice is hereby given that the Parish Council Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 09 July 2018 at 7.30pm.
Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 7, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]
Agenda
1. Apologies: to receive apologies
2. To co-opt new Councillor
3. Declaration of Interests
a. Register of Interests – Councillors are reminded of the need to update their register of interests.
b. To declare any pecuniary & other interests in items on the agenda & their nature.
4. Minutes: to approve minutes of the AGM of the Council on 14 May 2018.
5. Matters arising & action points
6. District & County Councillors Reports
7. Public participation – Opportunity for the public to ask questions.
8. Local Plan – Further Consultation
9. Public Footpaths – Update on CC & Definitive Map – Adrian Tremlett
10. Speeding Project – Update – Monty Phillips
11. Memorial Hall – Update from Cllr Zoe Townsend
12. Memorial Hall Project – Update – Howard Rowley
13. Playground – Inspection
14. Parish Transport Representative (PTR) – Update
15. GDPR – Update
16. Village Walkabout – 4pm on Monday 06 August
17. Code of Conduct Training for Town & Parish Councils
18. Council Governance – to approve and accept the following are in order
Risk Assessment Asset Register Bank Reconciliation Bank Statements Income & Expenditure Cashbook regularly maintained Cheques with 2 signatures, cheque book stubs initialled and invoices initialled VAT claimed on a regular basis Council Meeting Minutes signed Budgetary Controls made Year End Procedures prepared on a correct accounting basis Standing Orders formerly adopted.
19. Planning – New Planning Permission in Principle (PIP) and Technical Details Consent (TDC)
20. Planning
Applications received:
18/01642/HHD The Old Forge, Brook End Erection of single storey extension to existing outbuilding (library/guestroom) to create shower room..
18/01708/FUL East Downs Farm, Old London Road Conversion of outbuildings to 2 dwellings and annexe to serve existing East Downs Farmhouse, new access and associated works.
18/01735/S73 Curdle Hill Farmhouse, Chipping Norton Road Non compliance with condition 2 of planning 16/01505/FUL to allow changes to approved plans..
Application made 35 April 2016 Discharge of conditions 3,4 & 5 (Materials) 6 (Landscaping) 9 (Drainage) of planning permission 15/03680/FUL. Apple Brook House, Horseshoe Lane.
Applications Approved:
18/00430/HHD 3 Manor Court. Installation of two roof lights (Retrospective). The Parish
Council had no objection. 18/00156/HHD Fairfield Brook End. Erection of single storey rear extension to replace existing conservatory. Alterations to include changes to fenestration and enclosure of front entrance porch. The Parish Council had no objection OCC Planning application MW.0027/18 by Johnston Quarry Group, Johnston Quarry Estates Office, Quarry Farm, Banbury Road, Great Tew, Chipping Norton OX7 4BT for planning permission for the variation of condition 26 and removal of conditions 27, 28 and 29 of planning permission 17/01172/CM (OCC reference: MW.0031/17) to enable transportation of large stone block by HGV at Castle Barn Quarry, Fairgreen Farm, Sarsden, Chipping Norton. OCC Planning application MW.0029/18 by Johnston Quarry Group, Johnston Quarry Estates Office, Quarry Farm, Banbury Road, Great Tew, Chipping Norton OX7 4BT for planning permission. Revised quarry access arrangements from the local highway at Castle Barn Quarry, Fairgreen Farm, Sarsden, Chipping Norton. More information required on this subject.
21. Finance Income TBA Expenditure for approval:
Standing Order (monthly) Clerk’s salary 250.82 for July and August 2018
C No 100189 Stuart Silman Grass Cutting 23/4/18, 4/5/18 & 4/5/18 £235
C No 100190 Stuart Silman Grass Cutting 16/5/18, 31/5/18 £260
C No 100191 Prysebros Limited Complete Weed Control 22/5/18 £399
C No 100192 Brian Hamblin Materials for Aeroplane in Playground £235.60
C No 100193 Frances Maclean (ACMA) Internal Audit 2016/2017 £150
Approval of monthly bank reconciliation 2018/2019 Opening balance 01 April 2018 £18,201.61; income to 30 June 2018 TBA; expenditure to 30 June 2018 £1682.24. Closing Balance TBA
Monthly bank statement verification
Approval of monthly bank reconciliation 2018/2019 for HSBC Village Hall Project Account as at 08 April 2018 £710.01. Income to 30 June 2018 £844; expenditure to 30 June 2018 £0.00. Closing Balance £1554.01.
To approve the Year End Accounts 2107/2018.
To approve Clerk’s hours June-July
22. Correspondence
23. Other issues
24. Information Exchange
25. Date of next meeting: to be confirmed as 7.30pm on Monday 10 September 2018 at Chadlington Memorial Hall
…………………………………………Gill Hill, Clerk to Chadlington Parish Council 02 July 2018
All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.
VILLAGE DIARY
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