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Minutes Chadlington Parish Council Meeting Monday 14 January 2019





Minutes of the Chadlington Parish Council Meeting  held at the Memorial Hall, Chadlington on Monday 14 January 2019. (Start 7.40pm.  Finish 9.23pm)

Present: Cllrs Howard Rowley, Tony Allan, Zoe Townsend, Nicky Lloyd and Gill Hill (Clerk)

District Cllr Neil Owen and County Cllr Liz Leffman  plus 1 member of the public.




  1. Apologies were received from Cllr Rose Cleevely
  2. Declaration of Interests: There were none.
  3. Minutes of the meeting held on 12 November 2018 were approved.
  4. Phil Shaw, Planning Development Manager, WODC was unable to attend however

he did inform the Council that a training programme for Parish Councillors in respect of planning applications was being organised.

  1. Parish Council Vacancy

         This has been advertised as required.

  1. Matters arising & action points
    1. Dog fouling – it was agreed to mention this problem in the parish magazine.
    2. Parking outside School – Cllr Zoe Townsend to bring up this subject at thenext school meeting.
  2. District & County Councillors Reports

Cllrs Neil Owen and Liz Leffman made their presentations.  The Chair asked for an update on proposals for the Castle Barn Quarry development. After some discussion the council expressed its unanimous opposition to these proposals. The Chair also requested monitoring and action on excessive vehicle movements. Councillors Leffman and Owen agreed to take these representations back to OCC and WODC respectively and to keep CPC updated on progress.

  1. Parish Plan

Cllrs Tony Allen and Nicky Lloyd are progressing the Parish Plan and aim to have a draft for our next meeting in March.

  1. Speeding Project

Need to contact Monty Phillips for latest report.

  1. Memorial Hall

Cllr Zoe Townsend had attended an interesting meeting with the Memorial Hall Committee and the Sports and Social Club to discuss the updating of the car park. Need to check if planning permission is required. Three quotes are being obtained.  It is thought the cost will be between £15K and £20K.  Grants are available.

  1. Playground

Work needs to be done on the Playground and allowance has been made for this in the Parish Council’s budget.

  1. Public participation

         There was none.

  1. Planning

         Applications received:

18/03337/HHD  8 The Stocks. Erection of a two storey rear extension and insertion of new

roof lights. (Amendments to Planning Permission 11/0227/P/FPEXT) (Retrospective)

Chadlington Parish Council felt it was not in a position to approve or decline this application as insufficient information was available.

18/03573/FUL Brookside, Brook End. Conversion and extension of barn to create dwelling.  CPC objected to this application.

Applications approved:

18/02661/HHD 8 Orchard Cottages, Chipping Norton Road. Erection of single and two storey

rear extension.  CPC objected to this application..

  1. Finance

         The Precept for 2020 /21 has been submitted to WODC.

         Insurance renewal for 2019 in second year ofn a three year contract, approved.

                Income: Current Account £NIL Memorial Hall Project Account £NIL

Expenditure approved:

Standing Order (monthly) Clerk’s salary for Jan & Feb                     £250.82 .

C No 100200 Chadlington Memorial Hall Hire 2018-19 x 8              £120.00

C No 100201 Came & Co Insurance Jan- Dec 2019                         £280.00

C No 100202 CPRE            Annual subscription                                 £  36.00

Approved monthly bank reconciliation 2018/2019. Current Account Opening balance 01 Apr 2018 £19,608.12; income to 30 Nov 2018 £16,189; expenditure to 30 Nov £5276.78: Closing Balance £32,074.35.  Memorial Hall Project Account Opening balance 08 April 2018 £1554.01; income to 30 Nov 2018 £NIL, expenditure £NIL

Monthly bank statement verification.

Bank Mandates were signed to add Cllr Nicky Lloyd.

  1. Audit Report – Moore Stephen

Council were made aware if he Audit Report.

  1. Asset Register

Deferred to next meeting.

  1. Risk Assessment

Deferred to next meeting.

  1. Correspondence

Meeting for Parish Councils with WODC Thursday 7 March 2019 7pm-8.30pm Two Councillors to attend.

  1. Other issues

It was agreed that payment for the Lionel Sainsbury Concert on 5 April 2019 could be paid into the  Chadlington Parish Council (Village Hall Project) account.

  1. Information Exchange

   Meeting dates for 2019 need to be updated.



Date of next meeting:

7.30pm on Monday 11 March 2019 at Chadlington Memorial Hall.






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