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Agenda Chadlington Parish Council Meeting Monday 11 March 2019



Notice is hereby given that the Parish Council Meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 11 March 2019 at 7.30pm.


Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 10, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]


  1. Apologies: to receive apologies
  2. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. Minutes: to approve minutes of the Parish Council meeting held on 14 January 2019.
  4. Resignation of Cllr Rose Cleevely and update on new Councillors
  5. District & County Councillors Reports
  6. Parish Plan: Update from Cllrs Tony Allan and Nicky Lloyd
  7. Highways: Fix My Street
  8. Memorial Hall – Update from Cllr Zoe Townsend
  9. Playground – Update report from Cllr Howard Rowley
  10. Public participation – Opportunity for the public to ask questions.
  11. Planning

         Applications received:

19/00459/HHD Old Borough House, West End. Single storey rear extension.

Applications approved:

18/03337/HHD  8 The Stocks. Erection of a two storey rear extension and insertion of new

roof lights. (Amendments to Planning Permission 11/0227/P/FPEXT) (Retrospective)

Chadlington Parish Council felt it was not in a position to approve or decline this application as insufficient information was available.

Application withdrawn

18/03573/FUL Brookside, Brook End. Conversion and extension of barn to create dwelling. CPC objected to this application. Withdrawn 8 Feb 2019.

  1. Finance

         To approve quote from Complete Weed Control for 2 treatments in year £624.00

         Income: Current Account £309.00  Memorial Hall Account £NIL

Expenditure for approval:

Standing Order (monthly) Clerk’s Salary for Mar & Apr                    £250.00

C No 100203 Moore Stephens   Audit                                              £240.00

C No 100204 Came & Co Insurance extra fee                                  £ 50.00

C No 100205 Community First Oxon annual subscription                 £ 55.00

C No 100206 OALC annual subscription                                           £168.82

C No 100207 Norton Antivirus annual fee                                          £ 24.99

Approval of monthly bank reconciliation 2018/2019

Current Account Opening balance 01 Apr 2018 £19,608.12; income to 31Jan 2019 £16,498, expenditure to 31Jan 2019 £6,328.05;Closing Balance £31,332.08

Memorial Hall Project Account  Opening balance 08 April2018 £1544.01; income to 31 Jan 2019 £NIL, expenditure £NIL, Closing balance £1,554.01.

Monthly bank statement verification.

Bank Mandates.

  1. Asset Register
  2. Risk Assessment
  3. Correspondence
    1. Electoral Register
    2. Two Minute Takeovers on BBC Radio Oxford
    3. Back in Time Series – Casting in Oxfordshire
    4. Keep Britain Tidy’s Great British Spring Clean
    5. The Wychwood Project –Swift Group
    6. Safe Places
    7. Emergency Homeless Accommodation
    8. Clean Slate – request for donation
  4. Other issues
  5. Information Exchange
    1. Lionel Sainsbury in Concert

7.15pm on Friday 5 April 2019 at Chadlington Memorial Hall

                        Tickets £15 per person £7.50 for students



Date of next meeting: 7.30pm on Monday 11 May 2019




…………………………………Gill Hill, Clerk to Chadlington Parish Council 4 March 2019



All agendas, papers & draft minutes of Chadlington Parish Council meetings can be found at www.chadlington.com. You can also sign up for email updates on this village website.


If you have any events or information you wish to go on the Chadlington village website www.chadlington.com, please use the ‘Contact us’ form on the website.

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