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7 July 2014 Agenda for Chadlington Parish Council

Notice is hereby given that a meeting of Chadlington Parish Council will be held at the Memorial Hall, Chadlington on Monday 7 July 2014 at 7.30pm.

Members of the public & press are welcome to attend. Members of the public may make representations to the Council under Item 5, in accordance with the Council’s Standing Orders. [Contact a Councillor or the Clerk at  least 2 weeks before the next Council meeting if you wish to have an item placed on the agenda]




  1. Apologies: to receive and approve apologies.
  2. Declaration of Interests
    1. Register of Interests – Councillors are reminded of the need to update their register of interests.
    2. To declare any pecuniary & other interests in items on the agenda & their nature.
  3. Minutes: to approve minutes of the last meeting of the Council on 12 May 2014, and correction to 10 March minutes (venue incorrectly minuted as Methodist Church).


  1. Matters arising & action points
    Defibrillator awareness training; weed control spraying; Stocks Green water run-off; Catsham Lane road closure & failure to repair damaged surface by badger sett.


  1. Public participation –Opportunity for the public to ask questions.


  1. District & County Councillors reports
  2. Communication
    1. Correspondence –  See annex 1 for details.
    2. Website & website diary


  1. Land Issues 
    1. Planning applications – 14/0689/P/FP Swallows Corner, 4 Manor Court, erection of single storey rear extension; 14/0697/P/FP 15-18 Eversley Close, formation of disabled parking space in communal area, permission granted; 14/0698/P/FP 1 Mill Close, alterations and extensions to include new carport, utility, study and conversion of garage to en-suite bedroom; 13/1766/P/FP 8 The Stocks, erection of detached garage with ancillary accommodation above. Refusal of planning application by WODC has led to appeal to Sec of State; 14/091/P/FP Mill House, Mill End, removal of existing outbuildings & erection of single and two-storey extensions; 14/0880/P/FP Rose Cottage, East End, erection of rear porch.
    2. Allotments – B Nobbs shed, hedge update
    3. Footpaths – update
    4. Community Right To Bid – protecting community assets possibilities


  1. Finance
    1. Amendment to Annual return – correct CPC asset value is £27,566 as actual defibrillator costs to CPC were nil
    2. Income –  £3,850.20 first installment of precept & parish grant
    3. Expenditure approvals requested –
      Standing Order £242.97         Clerk’s salary July & August
      C No 100068   £100                F Maclean internal audit fee
      C No 100069   £300                Complete Weed Control village spray service
      C No 100070   £440                S Silman grass cutting services
    4. Clerk’s employment – excess hours (currently 12.5 as at 30 June) and impending employer pension obligations.
    5. Financial regulations for CPC – proposed new version


  1. Other Issues
    1. Memorial Hall development project
    2. Missing CPC minutes 1998-2013.
    3. Speeding hot-spots – report
    4. WODC inaction on replacement recycling site for Dean Pit


  1. Information Exchange


  1. Date of next meeting: 8 September 7:30pm.









……………………………………………………Fil Stocker, Clerk to Chadlington Parish Council

1 July 2014




Annex 1


Correspondence details

Oxfordshire County Council (OCC)

  • Countryside Access email advising Cotswold Wardens will be removing three fallen trees from across Footpath 2 in Dean Woods;
  • Highways Dept T Darch email advising of new tenders awarded for bus services & bus timetables from June 2014;
  • Highways Dept P Wilson email regarding upcoming community resilience events & winter salting arrangements;
  • Leader of OCC invitation to Transport planning events

West Oxfordshire District Council (WODC)

  • Engineering Dept K Jack updating on Stocks water run-off discussions with Oxfordshire County Council Highways Dept should be re-started mid-May, & subsequent water run-off proposals consultation with Chair of CPC;
  • WODC Planning Dept weekly lists;
  • WODC Press Office email warning that due to recent contamination of green bins with unsuitable items like frying pans, plastic pots, random spot checks on green bins will be conducted and those contaminated will not be collected. Also change of leader & other Councillor roles at WODC, free compost available in Witney on 27 June, LIGHTS OUT event to commemorate World War 1 on 4 Aug;
  • WODC Democratic services email notification of election results from 22 March;
  • WODC B Wragge emails regarding option to buy defibrillator at 50% of cost;
  • WODC Electoral Services Dept email of Electoral Register for Chadlington.


  • DCLG confirmation of receipt of CPC response to transparency code consultation
  • BDO emails re error in including donated defibrillator in CPC assets as it was not purchased, thus incurring £30 charge to CPC for amending annual return;
  • South Central Ambulance Service emails regarding 12 July date for defibrillator awareness training session at Memorial Hall, & confirmation of David England as trainer;
  • K Moreton, C Metcalf, P Stevens L Wiggins acceptance of defib 12 July training offer & P Duester email unable to attend training;
  • Thames Valley Police alert regarding recent thefts from sheds/garages around Chipping Norton area;
  • Thames Water­ emails confirmation of Clerk request for pipe across brook at Brook End to be lowered to reduce silting up & responding that pipe cannot be lowered due to gravity flow needed;
  • Complete Weed Control confirmation of spraying date w/c 19 May 2014 & £300 invoice for spraying;
  • Royal Mail email acknowledging CPC reporting of dirty and damaged post box opposite by the Stocks;
  • OALC invitation to AGM 2 June, advice regarding Councillor in role as minutes Secretary on Memorial Hall Committee & agenda drafting, members updates for May & June 2014, response to CPC Clerk queries re sung annexes for agenda and minutes, reminders about training for Councillors, Rural Housing Survey questionnaire with 25 July deadline;
  • Oxfordshire Clinical Commissioning Group (OCCG) email encouraging patients and the public to join their local GP practices’ patient participation group by supporting National Patient Participation Awareness Week (1-7 June);
  • Cotswolds Conservation Board notification of vacancy for parish member;
  • Rural Services Network email on Rural Local Council Sounding Board invitation;
  • Council for the Protection of Rural England invitation to Councillors for CPRE event 23 June to discuss Oxfordshire Housing plans, and campaigns update email;
  • F Maclean invoice for internal audit for CPC accounts 2013/2014;
  • M Smith emails regarding posting of CPC papers on village website;
  • P Lewis email expressing appreciation for new notification of CPC papers via village website;
  • Chase Benefice M Abrey email regarding burial grounds and apologising for delay in his asking Parochial Church Council to consider this issue as had previously been requested by CPC;
  • A Tremlett email update regarding modification order & footpaths around Brook & Green End;
  • K Mitchell monthly playground reports;
  • B Nobbs telephone message to inform she has erected 8×6 shed on allotment already and hopes this is OK;
  • Thomas Cake Bread Company email enquiry regarding if Church or Chadlington Parish Council has responsibility for permission to have a memorial placed in burial grounds;
  • A Smith email notice of relinquishment of Plot 9 allotment;
  • Chadlington Playgroup S Mansell-Playdell email to B Hamblin regarding progress in developing possible funding bid with Memorial Hall Committee for Hall development.
  • CPRE email regarding outcome of recent public meeting about WODC Strategic Housing Market Assessment & CPRE next steps












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